ADMINISTRATION

The Administration department in NSPRI provides administrative support to the Governing Board, Executive Director and the Institute in general, towards the achievement of specific goals and the overall mandate of the Institute. In this regard, the administration department is mandated to provide support for the research and extension activities of the Institute through suitable personnel placement, maintenance of Infrastructures, proper custody of accurate personnel records, taking care of secretarial needs of the Institute including the Governing Board, coordinating of transport services, advising and guiding management on implementation of policies, strategies and administrative procedures as well as liaising with unions with a view to ensuring staff welfare and discipline.

The administration department makes use of various government books and circulars in the discharge of its functions. The books are used to interpret government policies and the decision of the Governing board and the Executive Director in the Institute.

KEY OPERATIONS OF THE DEPARTMENT

The Administration department performs the following functions to facilitate the attainment of the Institute’s mandate:

• Handling of secretarial needs of the Institute and her Governing Board
• Evaluating the Institute’s short term, medium and long-term staff requirements
• Coordinating the process of staff requirement, transfer and promotion
• Preparing, Implementing, monitoring and evaluating staff training and development
• Providing technical and operational support and guidance on the interpretation and application of government and Institute’s rules and regulations.
• Updating and preparing job description and closely administering the application of classification standards in line with the schemes of service
• Facilitating the provision of safe and secure working environment for staff.
• Developing and maintaining all staff records and related administrative procedures.
• Advising management on administrative policies and ensuring adherence to the approved structure of the Institute.
• Processing and linking up with related government agencies and other organization at ensuring prompt and regular payment of benefits to retired staff of the Institute.
• Liaising with recognized unions in the Institute to ensure industrial peace.
• Issuing circulars on decisions of the Governing Board and Management, and conveying decisions to staff concerned.
• Processing the registration of suitable contractors who may be considered to execute capital projects, procurement of equipment or provision of other services to the Institute and conveying approval to successful contractors as well as signing agreements as required.
• Liaising with the legal unit for the provision of legal services to the Institute.
• The department performs other related duties that may be assigned by the Executive Director from time to time.

The department has the following units:

• Staff Establishment and Records
• Staff Welfare
• Staff Training and Development
• Security and Environmental Sanitation
• Legal and Property Unit
• Pension Unit.
• Maintenance Unit.